Event Headshot Booth & Trade Show Activations Houston
Stop traffic at your expo booth. Send attendees home with a valuable gift.
Our pop-up headshot stations provide high-end, instant imagery that draws a crowd and captures qualified leads for your sales team.
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Not a “Photo Booth.” A Professional Headshot Station.
like bees to honey
Most trade show photo booths rely on silly props and low-quality webcams. We take a different approach. We bring the full West Loop Studio experience directly to the trade show floor.
Headshot Specialists: Your attendees work with a professional photographer who provides expert expression coaching to ensure they look confident and approachable.
Studio Lighting: We use flattering, professional lighting setups that make everyone look their best, reflecting positively on your brand quality.
The Result: Attendees leave with a polished, LinkedIn-ready profile photo which is a digital asset they will actually use and value long after the conference ends.
The Ultimate Lead Capture Tool
The biggest challenge at any convention is getting attendees to stop long enough to have a conversation. A Headshot Station solves this instantly.
The Magnet: “Free Professional Headshots” is a high-value offer that stops people in the aisles.
The Exchange: In exchange for the photo, attendees willingly provide their contact information from their phone via a QR code or our tablet kiosks.
The Data: We collect names, emails, and custom data points (like job title or company size) and deliver a CSV file to your marketing team immediately after the event.
The Follow-Up: Since the product is digital, you have a natural reason to email them, keeping your brand top-of-mind.
Custom Branding & Sponsorship
Every image delivered is a marketing touchpoint. Our branding packages customize the experience to ensure your brand travels with the photo. Our options include:
Instant Delivery: Images are sent immediately via email or text, ready for social sharing while the event is still happening.
Branded Overlays: We can apply a tasteful overlay with your logo, event hashtag, or sponsor branding to every image.
Branded Galleries: The delivery gallery is customized with your messaging, links, and calls to action.
Live Slideshow: We can display a rolling slideshow of the day’s headshots on an external monitor to attract even more attention to your booth.
Branded Follow-up Emails: The branded follow-up email is a great time to remind your leads about your offerings, and thank them for coming to your activation.
How It Works
1.
Schedule & Queue Management
We manage the flow to prevent booth congestion. Attendees can book a specific slot or join a digital queue, allowing them to speak with your sales team while they wait.
2.
The Shoot
Our headshot specialist guides the attendee through a quick, high-energy session. We handle the posing, hair checks, and expression coaching in seconds.
3.
Instant Delivery
Attendees see their images in their inbox shortly after walking away. Additional enhanced retouching is available after their shoot.
Headshot Station Packages & Pricing
We have designed three tiers of service to match your specific event goals. Whether you need a fully branded lead-generation machine to maximize ROI or simply want professional photography to engage attendees, we have a solution. All options include a professional headshot specialist on-site at your Houston event.
Lead Generator
QR Code
First Serve
Frequently Asked Questions about Event Headshot Stations
How much space do we need for the Headshot Station?
We fit seamlessly into your existing floor plan. A 10′ x 10′ space is ideal to allow for the best traffic flow and attendee experience. However, our compact setup can work in a footprint as small as 8′ x 8′.
How many people can you photograph per hour?
Our workflow is optimized for high volume without sacrificing quality. A single Headshot Station can process approximately 20-30 attendees per hour. For larger conferences, we can deploy multiple stations to handle hundreds of guests per hour.
Do you provide retouching on the spot?
Yes, with the Ultimate Package. This is a key differentiator. Our system applies instant, automated retouching to every image immediately after capture. Attendees receive a polished, professional photo in seconds—no waiting days for manual edits.
How does the lead capture work?
We replace the fishbowl of business cards with digital precision. Attendees enter their contact info (Name, Email, Phone) when registering on their phones or our tablets to receive their photos. You receive this data as a clean CSV file immediately following the event for your sales team.
What are the branding opportunities?
We offer three levels of branding:
Custom Overlay: Your logo or event border applied to every photo.
Branded Email: The delivery email features your subject line, messaging, and links.
Branded Microsite: The gallery page attendees visit is customized with your colors and logo.
What do you need from us on-site?
We are self-sufficient! We require only a standard 110v power outlet within 25 feet of the station and a Wifi connection for uploading the photos . We bring our own 5G/LTE internet hotspots for backup, though a dedicated venue hardline is appreciated for convention centers with poor cell service.
How long does setup take?
We arrive 60–90 minutes prior to your event start time to load in, set up lighting, and test the data connection. Breakdown typically takes less than 60 minutes.
Do you travel outside of Houston?
Yes. We regularly travel for clients attending major conventions nationwide. Travel expenses are calculated based on location and are included as a line item in your custom quote.
